E-passport issuance for Foreign Nepalese

The Government of Nepal has introduced electronic passports (e-passports) to enhance security, streamline identification, and modernize travel documentation for its citizens, including those residing abroad. An e-passport is embedded with an electronic chip that stores the holder’s biometric information, such as fingerprints, a digital photograph, and personal data. This advancement aligns Nepal with international standards set by the International Civil Aviation Organization (ICAO), making travel more secure and efficient. For foreign-based Nepali citizens, commonly referred to as Non-Resident Nepalis (NRNs), the e-passport represents a crucial step in maintaining their official identity and citizenship ties with Nepal.

NRNs who previously held machine-readable passports are now required to upgrade to e-passports, as MRPs are being phased out globally. The Government of Nepal, through its diplomatic missions, embassies, and consulates, has made arrangements for NRNs to apply for and renew their e-passports without having to travel back to Nepal. This service ensures easier access to identification, simplifies international travel, and reinforces Nepal’s commitment to digital governance. The e-passport also serves as a vital document for accessing various rights and services in Nepal, including property ownership, legal processes, and identity verification. As such, timely registration for an e-passport is essential for all foreign-based Nepalis.

Eligibility for E-Passport

Only individuals who possess a traditional passport are eligible to apply for an e-passport in Nepal. If an applicant does not already hold a traditional (machine-readable) passport, they must first obtain one through the standard application process. Once the traditional passport is issued, they can then proceed with the application for an e-passport. This process ensures that all necessary identity and citizenship verifications are completed before transitioning to the biometric-based e-passport system.

Legal Framework for e-passports

Passport Act, 2076 (2019)

The Passport Act, 2076 (2019) serves as the primary legal framework for the issuance, renewal, suspension, and revocation of passports in Nepal, including electronic passports (e-passports). This Act defines the various types of passports that may be issued, i.e., ordinary, official, and diplomatic, and sets forth the eligibility criteria for applicants. It also includes specific provisions addressing offenses and penalties related to the misuse or fraudulent use of passports. Additionally, the Act introduces legal provisions for the collection and use of biometric data, a crucial component in the implementation of the e-passport system, aligning Nepal's practices with modern international standards.

Passport Regulation, 2077 (2020)

Issued under the Passport Act, the Passport Regulation, 2077 (2020) provides detailed procedures and guidelines for the application, processing, and issuance of e-passports in Nepal. It specifies the required documents that applicants must submit, along with provisions for biometric verification to ensure secure and reliable identification. The regulation also clearly outlines the roles and responsibilities of the Department of Passports in managing the entire passport system. Furthermore, it sets the validity periods for different categories of passports and explains the procedures for their renewal, ensuring a structured and transparent approach to passport administration.

Process of Passport Registration

• Step 1: Go to the official website of your Embassy, Consulate, or the Department of Passports.
• Step 2: Submit a pre-enrollment application online.
• Step 3: Wait for your appointment date to be scheduled.
• Step 4: Reviewed and verified by the Embassy or the Passport Department.
• Step 5: Application Processing
• Step 6: Collect Your E-Passport

Step 1: Visit the Website of Your Embassy, Consulate, or the Department of Passports

Start by accessing the official website of your country’s Embassy, Consulate, or the Department of Passports. These platforms provide accurate and up-to-date information about passport services. On the website, you’ll find application guidelines, eligibility criteria, and important notices regarding e-passport applications.

Step 2: File an Application for Pre-Enrollment

After reading the guidelines, you need to complete a pre-enrollment application online. This involves entering your personal information, uploading required documents (such as citizenship certificates or old passports), and selecting your preferred location for the biometric appointment. This step helps the passport office collect your data in advance and streamline the application process.

Step 3: Period of Appointment

Once your pre-enrollment is successful, you will be given a specific appointment date and time to visit the Embassy, Consulate, or Passport Office. This appointment is necessary for submitting biometric data, such as your photograph, fingerprints, and digital signature. It’s important to appear in person and on time, with all the necessary original documents.

Step 4: Verification by the Embassy or Department of Passports

At your appointment, the officials will verify the information and documents you have submitted. This verification includes checking your identity, citizenship status, and ensuring there are no discrepancies. If everything is in order, your application will be approved and forwarded for processing.

Step 5: Examination and Processing

After verification, the Embassy or Passport Department begins the processing of your application. This typically takes 30 to 45 days, during which they will conduct a thorough background check and ensure all documents are valid. This step involves internal review and coordination with relevant government departments as part of due diligence.

Step 6: Claim of E-Passport

Once your e-passport is ready, you will be notified by the Embassy or Department. You can then collect your e-passport in person. Some locations may allow passport collection by mail or a designated representative, depending on their policy.

Documents required to issue an e-passport

1. Citizenship
2. Passport
3. Visa

Time taken to issue an e-passport

The Embassy or the Department of Passports takes 30-35 working days to issue an e-passport. On the other hand, the District administration office issues an E-passport in 2-3 working days.

The introduction of e-passports by the Government of Nepal marks a major step toward enhancing security, efficiency, and global compliance in travel documentation. With embedded biometric data, these passports align with ICAO standards and strengthen Nepal’s digital governance. For Non-Resident Nepalis, the application process is now accessible through embassies and consulates, eliminating the need to travel back to Nepal. Governed by the Passport Act, 2076 and Passport Regulation, 2077, the process ensures transparency and accountability. Timely registration for an e-passport is essential, as it serves not only as a travel document but also as a key to preserving citizenship rights abroad.